An Introduction to Managed Print Services !!!

hi and welcome to the attack introduction of managed print services
my name is Ken Block and I have a solution architect for Ella tech in this
video we will explain what managed pretty news and how it can help your An Introduction to Managed Print Services !!! customers
the goal of managed print services or MPs is to enable customers to gain
control of their printing costs a welcome sight effective MPs is it off
and reduces the total cost of printing while enabling print job security
MPs enables customers together metrics imprint usage for example how many
prints from which department are made and which printers using which features
the data can then be used to optimize printer deployment for example that
online photo print shop faster printers are deployed
bottlenecks are discovered this slide presents an example of the printing
environment before managed printing is introduced this environment consists of
numerous desktop or laptop clients with a mix of black and white in color
workgroup multifunction printers as well as smaller private use
inkjet and laser personal printers in this environment users can print any
quantity of any document to any printer users are not aware of the cost of
bringing color or black-and-white so most documents and that being printed in
color users are also not aware that the cost of printing on an inkjet printer or
small LaserJet printer is higher than it would cost to print that same document
on a workgroup multifunction printer aware that our costs and environmental
savings could be realized if duplex printing was used more often instead of
printing on only one side of the page in this environment bring costs are not
controlled at all
implementing MPs begins with identifying the individual who will initiate a print
job that is typically done with some sort of authentication at the predator
jobs belong to that individual can then be released reprinting most business
clients provide their employees with some form of identification or employee
badge
these pages can be implemented with a number of different technologies as
shown on this slide that's been a moment reviewing some of the more popular
technologies starting the center is the most basic technology the keypad where
user can enter their personal identification number or pin in the
upper left-hand corner is the one dimensional barcode these are most
prevalent and items purchased in a grocery store but are also popular as an
identification badge they require a card reader which uses a laser beam to scan
the lines and spaces to derive a unique number on the right are samples of
two-dimensional barcodes these codes require more sophisticated optical
scanner to decode the pattern and derive the number or text string these are more
often seen on driver's licenses package tracking or to provide a web URL in a
magazine article but they can also be used for identification where users name
phone number and possibly an email address can be encoded in the image next
is the magnetic stripe card these cards can contain up to three tracks of
information and most commonly used in the USA for charge cards hotel access
cards and gift cards these inexpensive cars are often used for access control
and libraries schools and universities biometrics fingerprint and palm print
can also be used for authentication but since they're not
often best combined with another technology like pin which upgrade
security to two factor authentication something you have something you know
next is the contact most smart card these cards contain a microprocessor
chip and are often called chip cards cards like this requires sophisticated
surfeit certificate based infrastructure to operate and in return they provide a
higher level off and other than occasion security then offered by magnetic stripe
or barcode this slide shows that indication devices which use radio
frequency or R F to communicate with a card reader
ur on the left a radio frequency proximity cars and key fobs which are
often referred to as contactless cards or transponders these are commonly used
for building access control and user authentication to manage printing they
are offered in a number of different technologies which will be shown
momentarily underwriters a smartphone which uses Near Field Communication or
NFC NFC is a global technology which has evolved from existing ISO standards
created by the proximity card industry provides an application which can enable
an NFC phone to be used for authentication
next is the smart label this sticker on label is actually a complete proximity
card in itself they are offered with various transponder technology such as
my fair or NFC they can be used to upgrade less sophisticated cards such as
barcode or magnetic stripe to radiofrequency proximity by simply
attaching this smart label for example here is a smart label attached magnetic
stripe card these smart labels not only emit a unique identification number but
they also contain secure memory which can be used to store credentials this
memory can be locked with a private software key to further enhance security
this slide shows how RFID transponder or current technologies are distributed
around the world
hid prox another class hold large footprint in north america my friend
logic have a strong presence in Europe while fellow is strong in Japan card
technology such as in dollar high-tech a would be a marine and others are
represented in pockets around the world
think globally when you consider the authentication component of man's
burning and ensure that car beating technology selected is capable of
handling this diverse technology population employees travel from site to
site expect their print jobs to be available anywhere they work within the
corporate network
this slide shows the changes which are typically made with the introduction of
managed printing first in managed print servers introduced in the environment
all jobs are then restricted from printing unless the server knows who the
John belongs to a less that job owner actually released it for printing work
group in network printers are outfitted with proximity card readers which use
the employees bands to authenticate them at the printer users can then release
and print their jobs less effective cost effective personal printers are removed
from the environment and faster workgroup printers are often editor
place them training is provided some employees are made aware of the cost of
printing in color versus black and white and also about the benefits of printing
on both sides of paper they are made aware of the high cost of printing
personal printer binge drinking be used to keep track of all prints which are
made this enables more accurate allocation of pretty cost each
department and further enables companies to optimize deployment of the printing
hardware this enables allocation of high and low capability equipment with the
econometrics show they're needed are based authentication to use his job is
not printed and less that user is actually present to release it in this
video using terminology which may be new to some viewers let's take a few minutes
to review some of the terms managed print services the process of adding
controls to the printing process often managed print services can reduce the
cost of printing but more importantly it enables companies to more fully
understand their costs and to properly allocate them on occasion is the process
where a user identified himself to the printing system this is typically done
to a proximity card and may be accompanied with a plan for enhanced
security and what is called two-factor authentication as we mentioned earlier
to factor means something the user has which in this case is a card and
something the user knows which in this case is a pin
a print server is a network device would come used to store and route print jobs
to their final destination was some printing solutions the user's job is
held on the server was released after authentication in some environments the
server serves as a buffer and holds principles which cannot be praying
because the printer is out of service director is the process most of us are
familiar with where Prince John goes directly from the user's desktop to the
prisoner this is easy to visualize when a personal printer is connected directly
to the desktop but the same work process can operate over the network or jobs go
directly from client to the printer secure printing is an often-used term
applied whenever controls are added to printing mostly surprise to the process
where print jobs are sent directly to the target printer where they are held
until they are released by a user jobs can be released by proximity card PIN or
other methods of logging on this method typically do not require the use of the
management server for printing is the generic term for the process of
submitting approach to the network and being able to release that job later it
whichever printing device the user standing in front of when the
authenticate it enables users to print anywhere within reach of the print
server there are a number of other items which describe the same process and many
of those are trademarked by the particular solution provider user
interface or user interface panel or simply you I refers is set of controls
on the front of a printer multifunction device these controls enable the user to
configure the device for making a copy fax or scan orderlies jobs for printing
or to possibly and finishing options such as stable a document management
solution companies make and sell services and software which provide the
infrastructure for car based authentication they can also provide
authorization and accounting services as well as their own method for delivering
full printing
thank you for watching and listening to this presentation keep in mind that
provides hardware such as RFID card readers and networking devices to
support managed print services if you have any questions or comments on this
video feel free to contact us via phone or email
shown here is their contact information from North America and for the rest of
the world thanks again for watching *** ***